The Calhoun County Committee on Aging discontinued Congregate Meal and Socialization Services on March 18, 2020 in accordance with State directives, but has continued all other services without interruption throughout the entire COVID-19 pandemic and related closures. Due to the guidance that persons over 65 remain home as much as possible, senior centers throughout the State were asked to increase their home-delivered meal services as much as feasibly possible, and to also implement “well-check calls,” and Calhoun fulfilled both requests.

Consequently, since March of 2020 through the end of May, 2021, the Calhoun County Committee on Aging has:

* Prepared and delivered 24,012 meals
* Administrative Staff has made 6,792 “wellness-check” phone calls
* Personal Care Providers have provided 23,456 hours of In-Home Care to Seniors, Veterans, and Qualifying Disabled Persons
*Provided 509 hours of Case Management Services

*Continued all State and Federal Grant compliance and monitoring protocols and procedures.

We are extremely proud of the services all of our personnel has provided to our Seniors and Veterans during the stresses and strains of the past year.

On May 20, 2021, the West Virginia Bureau of Senior Services issued Re-Opening Guidance for West Virginia’s Senior Centers, calling for each county to formulate congregate re-opening plans in accordance with existing CDC guidelines (which are still significantly restrictive for agencies providing day services to the over-65 age group), to obtain input and approval of their Board of Directors, and to attempt to re-open on June 22, 2021 (the first business day after West Virginia Day). The Calhoun County Committee on Aging has completed each of those steps, with the Board of Directors approving the following re-opening plan:

As of: May 27, 2021
Basis for Plan/Policies

The West Virginia Bureau of Senior Services issued a 12-page Re-Opening Guidance document on May 20, 2021 (which is attached hereto and hereby incorporated by reference); this plan and statement of policies is based upon that guidance.

In addition, The West Virginia Bureau of Senior Services Re-Opening Guidance document directs that policies regarding distancing, masks, or other Covid-19 protocols be based upon “CDC current guidance” applicable to our organization; accordingly, the CDC’s “Guidance for Adult Day Services Centers” (applicable to “social or health services” providing services to “adults age 65 and over and adults of any age living with disability”)UPDATED MAY 21, 2021 (which is attached hereto and herby incorporated by reference), provides pertinent guidance particularly applicable to our agency and the population it serves; this plan and statement of policies is based upon that guidance.  Guidance for Adult Day Services Centers


The Calhoun County Committee on Aging Senior Center plans to reopen its Grantsville Center to the public on Tuesday, June 22, 2021. Under current guidelines referenced above regarding spacing/distancing and prohibitions regarding family-style or buffet dining (traditionally utilized at that Center), the reopening date of the West Fork Center is currently postponed until guidelines evolve and/or additional solutions can be developed to facilitate distancing guidelines and guidelines regarding serving only “plated” meals.

The actions and policies listed in this document are designed to keep our Seniors and staff as safe and protected as reasonably feasible from COVID-19 and its variants. Anyone unwilling to abide by these policies may be asked to leave the facility. Our County has very recently experienced a tremendous surge in COVID cases, with some resulting in hospitalization and intensive care treatment by ventilators – so there should be no questioning of the fact that the risk of a surge at any time is a very real and actual risk, and that we expect every staff member and Center attendee to take that risk seriously and to accordingly respect these policies.

Staff and Center visitors should stay at home if they feel sick or have symptoms warranting caution. The current CDC guidance noted above specifies the guidance which will be utilized regarding staying home when appropriate.

The Senior Center will open at 8:30 am to the public and close to the public at 12:15pm. “Public,” as used herein, shall mean Senior Citizens and others eligible for the services and programs provided by CCCOA; otherwise, no other non-staff members may be admitted to CCCOA buildings.

CCCOA staff will utilize the time before opening and after closing to the public for sanitizing, restocking bathrooms and hand sanitizers, and arranging or restoring chairs to provide proper social distancing.

At 8:30 am, the front door will be unlocked to allow public entry. Signs will be posted outside the entry listing the signs and symptoms of COVID-19 and notifying Seniors not to enter if they are experiencing any of those symptoms. (Staff will have also been told to not enter if they are experiencing any symptoms).

Each person will be met at the door, specifically asked about whether they are experiencing any COVID symptoms, and signed-in to provide appropriate information if contact tracing is needed. This sign-in shall also serve as the sign-in for a congregate meal.

If a Senior arrives with symptoms, they will be asked to return home and not to enter the Senior Center. If they came by Senior Center transportation, they will be asked to remain on the front porch until a driver is available to transport them home.

Seniors and staff should practice social distancing and staff will be advised to monitor the Seniors to reinforce proper social distancing and the avoidance of unnecessary physical contact.

Seniors and staff will be asked to minimize their belongings brought into the Center; they will be asked to only bring what they absolutely need into the Center.

At all times indoors, social distancing will be practiced on CCCOA premises, and masks will be encouraged; the current CDC guidance noted above specifies the guidance which will be utilized regarding the wearing of masks and maintaining distancing.

Chairs will be spaced at tables in the Dining Hall to provide for proper distancing, and Seniors will be asked to respect and maintain such spacing. Seniors will be asked to sit at the same table location each day, and staff will make note of the seating for potential contact tracing purposes.

Likewise, maintaining the same seating will allow for each participant to leave their Bingo card at their place at the table when they leave; cards will be sprayed by staff with disinfectant during Dining Hall clean-up after lunch. Bingo cards will not be returned to a central place nor selected from a central place daily, and may not be selected; they will initially be randomly placed at each socially-distanced dining spot and remain at that spot; Seniors may not exchange cards.

While Bingo may be played as before the pandemic, seating distancing must be maintained, and anyone "calling" Bingo must locate on the stage and take care to not call out numbers in the direction of anyone seated near the stage. No one will check the cards of any winners; the honor system will be in place and the winner may verbally verify to the caller the numbers constituting the win on their card. Prizes or tickets for prizes will not be passed out; the Bingo caller will make a list of winners and tickets and/or prizes will be distributed at a later date.

Hand sanitizer will be placed throughout the building and made available to anyone entering the Senior Center. All bathrooms will be sanitized multiple times a day. Masks will be made available to those who are not vaccinated as well as to anyone who feels more comfortable wearing one.

Singing will not be permitted in the Centers until further notice.

Group sizes may be limited, and reservations may be taken to limit the number of Seniors. Multiple time slots may be given to an activity so we may limit the number of Seniors but accommodate everyone that wants to participate.

SHIP counseling will continue by appointment only and will be conducted by telephone or outside when possible. The number of people allowed will be limited to the client and one other person. No children will be allowed during counseling sessions. Clients will be asked to wear a mask while meeting with the counselor.

Transportation will be scheduled by reservation on a first come, first served basis. Those riding the bus on the daily bus route will be asked to wear a mask while on the bus, as well as while boarding and exiting. Alternating rows of seats will be skipped on each side of the bus, with the row directly behind the driver skipped/left empty, and establishing the pattern for the rest of the bus; the opposite side of the bus will utilize the rows skipped on the driver's side, and skip those rows utilized on the driver's side.

If CCCOA vehicles other than the bus are utilized for transportation, they will be sanitized before and after each run. Clients will be asked to wear masks in the vehicle and sit in the back seat to ensure proper distance.

When possible, bathrooms should be limited to one patron at a time. The ground floor will remain closed to the public, and the library section with adjoining bathroom (and isolated exit door at Simon Street) will be used as an isolation area in the event it is needed for anyone demonstrating COVID-19 symptoms while at the Center.

The current CDC guidance noted above specifies the guidance which will be utilized regarding isolating and transporting persons with symptoms:

Isolate and transport staff and participants who have symptoms while at the Center

*Plan to have an isolation room or area (preferably with access to a dedicated restroom) you can use to isolate a sick participant or staff member. Ensure that isolated participants are wearing masks, are at a distance of 6 feet or greater from others, and remain under supervision.

*Staff should isolate people who begin to have these symptoms from others. Prepare a list of all individuals who have been in close contact with sick participant(s) or staff member(s).

*Notify an emergency contact regarding the sick person's symptoms and arrange safe and accessible transportation home. Arrange emergency transport to a healthcare facility for participants or staff with severe symptoms.

*Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting them; this includes surfaces or shared objects in the area, if applicable.

*Wait as long as possible (at least several hours) before cleaning and disinfecting. You should ensure safe and proper use of cleaning and disinfection products.

*Notify health officials and close contacts

In accordance with state and local laws and regulations, ADSCs should notify local health officials, staff, participants and their caregivers, and others in the facility of cases of COVID-19 in their facility while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA)external icon.

Inform those who have had close contact with a person diagnosed with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop.

In the event of an outbreak involving the Center or community in general, CCCOA reserves the right to curtail any services and/or to close to the public until management and/or other governing agencies deems it appropriate to reopen.

CCCOA reserves the right to amend or modify these policies at any time as evolving circumstances and evolving guidelines may warrant.

Approved by the Cccoa Board of Directors On May 27, 2021.

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